AI FOR THE EVERYDAY BUSINESS
From marketing to payroll and monthly reconciliation. We build practical AI around your daily work and the tools you already use.
Tell us about your workSee what could changeOne new menu. A week of stories.
One photo → social copy & posting plan
Different businesses. A thoughtful approach to each.
EVERYDAY POSSIBILITIES
From local marketing to content, sales and production. Connect the information and tools you already use.
01 / CAFÉS & NEIGHBORHOOD SHOPS
A new menu. No time to tell the world.
You take the photo, then put off the post. Instagram, the blog and customer updates each need their own version.
The owner checks prices, offer dates and tone before publishing.
02 / Payroll preparationIllustrative scenario
RESTAURANTS & LOCAL EMPLOYERS
Shift changes in messages. Timesheets in spreadsheets. A missing clock-out. Payroll preparation starts with chasing the details.
Agreed calculation rules and the payroll system determine pay. A person approves payment.
03 / Order reconciliationIllustrative scenario
SOLO SELLERS & ONLINE SHOPS
Every sales channel exports a different file. Refunds and returns make reconciling orders with payouts another monthly job.
A person checks refunds, fees and settlement exceptions before confirming.
04SOLO FOUNDERS & FREELANCERS
Turn meeting notes into requirements, proposal and quote drafts, and follow-up emails. A person checks prices and contract terms.
Meeting notes → Proposal draft → Follow-up
05CREATORS & CONTENT TEAMS
Find key moments in long videos and transcripts. Prepare short-form candidates, captions, newsletters and post drafts for the creator to review.
Original recording → Selected moments → Channel edits
06SMEs & SALES TEAMS
Capture customer needs and next actions from meeting notes. Connect them to the CRM and prepare follow-up messages and reminders.
Sales conversation → CRM update → Follow-up draft
07MANUFACTURERS & PARTS SUPPLIERS
Extract part specifications, quantities and delivery dates from requests. Compare them with existing item records and flag missing conditions before drafting a quote or order.
RFQ → Specification checks → Quote and order drafts
08APPOINTMENT BUSINESSES & STUDIOS
Collect bookings and change requests. Connect preparation and visit reminders to the booking tool, then prepare post-visit review requests.
Booking → Visit preparation → Follow-up
09SMEs & OPERATIONS TEAMS
Extract vendors, dates and amounts from receipts and statements. Flag duplicates and missing items for a person to classify and confirm.
Receipts → Structured records → Review queue
One long video. More possibilities.
Interview footage → clip ideas & newsletters
A way of working, shaped around you.
WHAT WE DO
Your business already runs on emails, spreadsheets, messages and experience. We look at how it all connects, then find where AI can make a useful difference.
We review repeated work alongside the software you already pay for. Overlapping features and underused subscriptions help us identify what to keep, connect or consolidate. We discuss potential savings using total costs, including AI running costs.
Paid software review · Subscription costs · Workflows · Priorities
We test a focused prototype, then connect validated capabilities to the tools you use. Exceptions are part of the design from the beginning.
Prototypes · Integrations · Custom workflows
We define who uses the system, where people review results and how the work continues. Your team receives guidance and operating documentation.
User guidance · Review criteria · Handover
We review the friction and exceptions that appear in everyday use. As your work changes, we refine the workflows, help your team build confidence and find the next useful improvement.
Usage reviews · Workflow refinement · Team support
HOW WE WORK
Review your work, paid software and subscription costs.
Evaluate results and exceptions in one workflow.
Implement the validated scope in your environment.
Support your team and refine the workflow with real feedback.
AI for the way you work.
WHY XIFY
Xify is a companion for small businesses growing with AI. We build for your everyday work and stay involved as that work evolves, helping you find the next useful step and more time for your customers and products.
x is your possibility. ify is the work of making it real.
Our implementation approach starts by evaluating the Claude API. Model and tool selection then follows each client’s cost, data and workflow requirements.
We distinguish tasks AI can assist with from decisions people need to make. Evidence and exceptions remain visible in the workflow.
We listen to your experience after adoption and agree on what to improve. Your workflows and your team’s confidence can grow with your business.
GOOD QUESTIONS
Tell us about one repetitive or time-consuming task. We will look at the tools and information involved, then assess whether AI can help.
Yes. We start with the task and its conditions, including what you can operate and afford. Company size does not determine the starting point.
Our first conversation includes your paid tools and subscription costs. We look for overlapping features and underused tools, then consider what to keep, connect or consolidate. Potential savings are assessed alongside switching costs and AI running costs.
Care covers usage feedback, exceptions and changes in your work. We agree on improvements and team support, with review frequency, scope and cost defined before starting.
They depend on the scope, integrations and data readiness. After discovery, we outline the implementation scope, schedule and ongoing costs such as model usage separately.
Before starting, we agree on data scope, access, what is sent to external models and how information is retained. For an initial inquiry, send a task overview rather than personal or confidential data.
LET’S FIND YOUR STARTING POINT
What does your business do? What would you like to make a little easier?
Share your industry, recurring tasks, paid software and subscription costs.